Page Content: On Monday, 29 September 2014, the Council of Stellenbosch University (SU) held its first meeting since the death of Prof Russel Botman on 28 June 2014. The meeting was opened by a moment of silent condolence.
During the meeting, Council requested that Management put forward proposals at the next meeting on how the University's deceased Rector and Vice-Chancellor can be honoured appropriately. Council motivated this request as follows:
"Through his visionary leadership, Prof Russel Botman placed SU on a path where excellent research and teaching have to make a difference in the community and in the broader society. He was a champion of inclusivity and equal opportunities, but also a true mediator who could convince people, without confrontation, to walk the path with him. For the student community he was an accessible and principled thought leader, and for the University management a steadfast companion, person-focused leader and teacher. The Vision of Stellenbosch University (as contained in the Institutional Intent and Strategy), to be inclusive, innovative and future-focused, is part of his legacy, and Council is not planning to deviate from this course. The University community would like to tangibly anchor his unselfish contribution to making SU, the town, South Africa and the continent a better place in the history of the institution, and to the benefit of its future."
Members of Council
Prof André van der Merwe was nominated by the academic staff, who are not members of Senate, in the place of Prof Stefan du Plessis who has resigned from Council.
Mr Cyril Jooste was appointed as member of Council by the Stellenbosch Municipality in the place of Advocate Willem Pretorius, who has left the employment of the municipality and resigned from Council. Prof André Keet and Prof Gerhard Maree were both appointed for a second term of office by the Minister of Higher Education and Training.
Council also congratulated Dr Koos Bekker on the Phil Weber Prize, which he received in August this year. This is the highest honour bestowed by the Naspers Group. Dr Bekker will succeed Mr Ton Vosloo as non-executive chairperson of Naspers from April 2015.
Inclusivity and sustained excellence
Prof Leopoldt van Huyssteen, acting Rector and Vice-Chancellor, informed Council that the Management Team had decided to anchor inclusivity as a project within the institution, rather than in a separate centre. The promotion of inclusivity has interfaces with most of the University's activities, and therefore academic and support staff should take co-responsibility. Council also requested that Management should indicate at the next Council meeting how the promotion of inclusivity would be integrated and promoted campus wide.
Council accepted the recommendation of a task group that the assurance of sustainable excellence is not a matter that belongs to a separate committee or other body, but that it forms part of the essence of the University's activities in all spheres: learning and teaching; research; operations; sport; and community interaction.
Acting Rector and Vice-Chancellor
The Council Chairperson appointed Prof Leopoldt van Huyssteen as acting Rector and Vice-Chancellor for three months after the unexpected death of Prof Russel Botman. As determined by the Statute in cases where an acting Rector and Vice-Chancellor has to be in office for more than three months, the Executive Committee of Council approved that Prof Van Huyssteen will remain in this acting capacity until the new Rector assumes duty. The decision by the Executive Committee was tabled in Council for members' information.
Appointment of new Rector and Vice-Chancellor
The advertisement for a new Rector and Vice-Chancellor has been published in the media and a selection committee of 17 members has been appointed. The candidates on the shortlist will make submissions to a joint sitting of Senate and the Institutional Forum on 28 November 2014. Members of Council and the selection committee are also invited to attend this meeting. The Council Chairperson has requested that the starting time of the Council meeting on 1 December 2014 should be brought forward so that the shortlist candidates can make submissions to Council before the Rector and Vice-Chancellor is appointed.
Honorary degrees
Senate supported the recommendation of the Honorary Degrees Committee for candidates for honorary doctorates and Council approved all the candidates by way of a vote. The names will be announced as soon as the candidates have been notified and have accepted their nominations.
Remuneration adjustments 2015
The Remuneration Committee informed Council of the following decisions:
- that all staff on the permanent staff establishment who achieved a performance mark of at least 3 out of 5 in the 2014 performance evaluation cycle will receive a general salary adjustment of 6%;
- that the proposed base remuneration levels for 2015 are to be accepted;
- that all members of staff who have maintained a performance mark of 3,5 and higher over the past three years without being promoted in this period would be remunerated at least the base remuneration level of the specific job grade; and t
- hat the normal system of Rector's Awards would apply in 2015.
Above-mentioned decisions of the Remuneration Committee are subject to Council's final approval of the University's 2015 budget at the end of 2014, as well as the final subsidy allocation from Government.
Changes to daily timetable 2015
Council noted Senate's acceptance of the proposed changes to the daily timetable for 2015 for the sake of student safety. The timetable makes provision for nine lectures of 50 minutes each from 08:00 to 16:30. As of 2015, tests will be written in the late afternoon, from 17:30. Examinations will be written in the morning and afternoon.
Stellenbosch Trust
Council nominated Messrs Jannie Mouton and Desmond Smith for a second term of office (24 May 2014 to 23 May 2017) as trustees of the Stellenbosch Trust. The other trustees who were appointed earlier by Council for the period 24 May 2013 to 23 May 2016 are Mr Jannie Durand and Prof Prieur du Plessis. Prof Leopoldt van Huyssteen will act as a trustee ex officio as acting Rector and Vice-Chancellor.
Rules of Procedure: Ombudsman
Council accepted the rules of procedure for the appointment of an ombudsman on the recommendation of the Executive Committee of Council. The purpose of the Ombudsman is to serve as an accessible, independent 'address' for any person or body that wants to raise an issue related to Stellenbosch University that could not be resolved satisfactorily via existing channels, or is of the opinion that they have been treated unfairly.
Language Policy and Plan
Prof Arnold Schoonwinkel, Vice-Rector: Learning and Teaching, tabled the draft version of the SU Language Policy and Plan 2014. For the past two months, these changes to the Language Policy of 2002 and the Language Plan of 2010 have been submitted to the Institutional Forum, Senate, the Academic Planning Committee, faculty boards, academic departments, support service environments and SU staff and students in general for comments. Council decided to schedule a special session to consider and discuss the proposed Language Policy and Plan, along with the inputs from the different interest groups, since there are too many other points for discussion that have to be dealt with in the one remaining Council meeting scheduled for 2014.
Rector's management report
In his management report to Council, under the focus point excellence, the acting Rector referred to SU's position in international rankings and the rankings of the National Department of Higher Education and Training. During the Council meeting, the University was informed that it had moved up to the category 276 – 300 in the Times Higher Education World University Rankings. Last year SU was still in the category for positions over 300. Under the focus point future orientation and thought leadership, Prof van Huyssteen discussed the quarterly financial report, the budget for next year and financial planning for the period 2015 to 2020. The report on maintenance backlogs will serve at the next Audit and Risk Committee meeting and be tabled in Council in December. In the light of recent safety incidents on and around campus, Prof van Huyssteen also reported on crime trends and the University's additional and special measures. SU has already spent an additional R2 million on security measures this year, and a further R2,2 million per year will be provided in the budget.
Report of the Vice-Rector: Learning & Teaching
In his management report, Prof Arnold Schoonwinkel brought Council up to date on progress with the implementation of the strategy for Learning and Teaching at SU, and specifically the comprehensive project on Information and Communication Technology (ICT) in Learning and Teaching, for which Council made additional funds to the value of R218,1 million available in May 2014. The strategic focuses for Teaching and Learning are the following: excellence; student success; size and shape; programme renewal; ICT; new knowledge markets; and bursary grants. The student enrolments for 2014 are 18 342 undergraduate (62%) and 9 915 (38%) postgraduate. The aim for size and shape with 2030 as planning horizon is to be a two-mode medium-sized institution with about 35 000 students, of which 25 000 will be full-time mode 1 students (residence, PSO and commuting students) on the various campuses. The approximately 10 000 mode 2 students will belong to the learn-and-earn group, who will study largely via technology, with block visits and contact sessions during the University recesses.
Report of the IF
Council accepted the recommendation by the Executive Committee to adopt the report of the Institutional Forum (IF), excluding the draft policy on compulsory self-archiving of research outputs, since this still has to be submitted to Senate. The report includes the IF memorandum on the White Paper on Post-School Teaching and Training, which was submitted for Council's information.
Next Council meeting
The next scheduled meeting of the Council takes place on 1 December 2014.